Beacon Hill Rovers FC

This Privacy Policy sets out how we use and look after the personal information we collect from you. As the organisation that is responsible for, and controls the processing of your personal data, we are the data controller, and sometimes also the data processor, and will take reasonable care to keep your information secure and to prevent any unauthorised access or use of it. We may update this Privacy Policy from time to time and will inform you of any changes in how we handle your personal data.

Information we may collect from you;

Personal data means any information about an individual from which that individual can be identified.

We may collect, use, store and transfer some personal data of our participants and their parents or guardians, and other members. The data we collect from participants may include:

Name, date of birth and gender
Contact information, such as a home address, email address and telephone numbers.
We may hold some health data or other special category data of some of our participants or members for the purposes of their health, well being and welfare and, safeguarding. Where we hold this data it will be with the explicit consent of the participant or, if applicable, the participant’s parent or guardian.
Where we need to collect personal data to fulfil our responsibilities and a participant fails to provide that data, we may not be able to honour or administer their participation in football.

How is your personal data collected? A participant may give us their personal data by filling in forms or by corresponding with us by post, phone, email, in person, via our website or otherwise. This will typically be provided to the FA or league by inputting participant details into the Whole Game System. Other participants, such as referees, may input their own data into the Whole Game System. Please refer to the Essex FA for the details of their Privacy Policy.

Marketing

From time to time, we may send you information, products or services we believe may be of interest to you as a member of BHRFC. If at any time, you prefer not to receive such communications from us (except in connection with information, products or services that you specifically request), then you have the right to inform us to stop such communications at any time.

Sharing your personal data

As a club, we enter participant and/or member details onto the Whole Game System which is administered by the FA. We also use the other systems for maintaining information regarding our participants and hold parental and/or guardian information. These systems may also hold medical and emergency contact information.

We may disclose your personal information to third parties if we are under a duty to comply with any legal obligation; or to protect the rights, property, or safety of our participants, members or affiliates, or others.

Protection of your personal data

We are committed to protecting your privacy and have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. However, the nature of the Internet is such that the data may in some circumstances flow over networks without full security measures and could be accessible to unauthorised persons.

Data Retention

We keep personal data on our participants, members and other website users while they are signed up to BHRFC. We will delete this data one year after an individual has ended their membership or affiliation, or sooner if specifically requested and we are able to do so. We may need to retain some personal data for longer for legal or regulatory purposes. Some financial information may be required to be held for longer (5 years).

In some circumstances, we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Cookies

When you visit our website, we may collect, process and use information about you that may not personally identify you but which may be helpful for improving the operation of the website. Such information may be collected through “traffic data” and may entail the use of “cookies”, “IP Addresses” or other numeric codes used to identify your computer. You can delete cookies or configure your computer to reject them, although this may disable the website’s ability to manage individual sessions.

Third-Party Links

This website may contain links to other sites. Please be aware that we are not responsible for the privacy practices of these sites. We encourage our users to be aware when they leave this website and to read the privacy statements applicable on those sites. This privacy policy does not apply to information collected on third party sites.

Your Rights

All data subjects have the right to:

Request access to your personal data
Request rectification of the personal data that we hold about you.
Request erasure of your personal data where there is no good reason for us continuing to process it.
Object to processing of your personal data for direct marketing, or where we are processing on the grounds of a legitimate interest of that interest is overridden by your rights and freedoms.
Request restriction of processing of your personal data while we establish the data’s accuracy, or verify an overriding interest to object to processing; where our use of the data has been unlawful but you do not want us to erase it; where you need us to hold the data to establish, exercise or defend legal claims.
Request the transfer of your personal data to you or to a third party in a structured, commonly used, machine-readable format.
Withdraw consent at any time where we are relying on consent to process your personal data.
Complain at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

Contact Us

If you have any queries about this Privacy Policy, wish to stop direct marketing by Beacon Hill Rovers FC or you wish to access or update your information, or to notify us if you wish to withdraw your consent please email contact @beaconhillrovers.com.